The Digital Checks feature enables you to create legally-valid digital check images that can be emailed to recipients for electronic deposit or printing. This option provides a simple way of paying bills electronically with lower cost than credit cards.
To use the Digital Checks feature, you must first register with an external provider, Checkbook IO, and then enable the feature by mapping a bank account to your digital check account.
Once registered and enabled, you can select Digital Checks when paying bills from the Pay Bills screen or when generating checks from the Check Writing or Check Printing screens. The system sends an emailed check image to the vendor, and the vendor can either print the check or enter bank information for digital deposit. Digital checks can also be used to receive payments for customer invoices.
NOTES:
If the vendor does not have an email address, but has entered a physical address instead, the digital checks are physically mailed to the vendor.
You can only generate digital checks to pay vendors. Employees, customers, and other recipients cannot be paid by digital check.
Important!
When you set up Digital Checks
with the provider, you must agree to the provider's terms and
conditions. In addition, users are charged a small per-check fee. |
To set up digital checks:
Click the Setup icon on the right-hand side vertical menu to open the Setup menu, and select Company>Bank Add-ons.
Select the Digital Checks tab to open the Digital Checks screen.
Click here on the Digital Checks screen to get started registering for the feature with the third-party provider.
Once you have finished the processes of registering, open the Setup menu and select Company>Banks and Credit Cards to move to the Bank/Credit Cards screen.
Select an existing bank account to link to your digital checks
account from the list on the Bank/Credit
Cards screen or, click
the add icon from the action bar to set up a new bank account to link
to your digital checks account.
The Bank and Credit Card Setup
screen opens for the existing account or it opens with bland fields
allowing you to add an account.
Be sure that you have entered the account number and routing number in the Routing Number and Account Number fields on this screen, and select the Digital Checks Enabled indicator on the Bank and Credit Card Setup screen.
Click Save to save your settings and map the digital checks account to the bank account.
Once you have registered and linked your accounts, a Digital Check button appears on the Check Writing and Check Printing screens, enabling you to generate one or more digital checks from these screens.
Note: Go to Bank and Credit Card Setup for more information about setting up bank and credit card accounts.