Use the Banking>Check Writing screen to:
Write and print checks immediately after you add them. (Printed checks are automatically saved and recorded when they are printed.)
Save checks and print these system generated checks at a later date.
Record handwritten checks and cash payments.
Record payments made by check before bills arrive. When you use a check to prepay a deposit for vendor goods or services, you can apply the prepayment when entering bills.
If you have registered for the Digital Checks feature, you can create a check to email as a digital check to a vendor
Void or delete an individual check
Note: If you record handwritten checks and cash (for example, cash paid from a petty cash account or by debit card), these payments are not printed. Saved cash payments and handwritten checks do not appear in the Check List. Instead, you can view and edit them in the Check Register.
To add, save, or print cash or check payments:
Select Banking>Check Writing from the main menu on the left-hand side of the screen to open the Check Writing screen.
Select the type of recipient for the check from the Payee Type drop-down list.
Enter the payee name in the Payee
field. If you are entering a vendor, customer, or employee name, type
the first few letters of the name and select the from the list that
appears.
Note:
If
there are no existing vendor or customer names matching the letters
you type, you can add the vendor or customer. However, you
cannot add employees as payees on the fly. You must define the employee
in the Employee
Setup screen before you can select the employee as a payee
when writing a check.
Enter the requested information that applies in the fields that appear.
Select the 1099 Check if applicable, and Cash, or Handwritten, if you are recording a cash payment or a handwritten (non-system-generated) check. For a handwritten check, enter the check number, for a cash payment, enter a reference number.
Select Prepayment
to record this payment before receiving the vendor bill. When
you use a check to prepay a deposit for vendor goods or services,
apply this prepayment when entering
bills. In order to use this prepayment options, you must set
up an account and link the account to the Prepaid Vendor Expense
category. For
more information about setting up accounts and linking categories,
see Maintain Chart of Accounts.
Note: When you generate
a check to print or send digitally, the check number is automatically
assigned based on the start or next check number you specified
on the Bank and Credit Card Setup screen.
Important! The check number
is not assigned to a system-generated check until you print or
record the finished check.
You can enter a note or descriptive text related to the check in the Memo field if you wish. Entries in the Memo field appear on the printed check. By default, the information in the Memo field reflects the information in the Note field in the Set Up Vendors screen.
When you enter the amount of the payment in the Amount field this amount appears in the a details panel of the screen. You can use this panel to indicate how to expense the payment, allowing you to split the check between multiple accounts, jobs, or departments.
The Account column displays the default account to which to expense the check. For vendors, this is the vendor's default account, for customers, the first revenue account from your chart, and for employees or Other, the suspense account. Use the drop-down list to change the default account as needed.
The Amount column reflects the amount you entered in the Amount field. You can split the check between multiple accounts, jobs, job categories, or departments, dividing the figure in the Amount column as needed, but the Total must match the amount you entered in the Amount field.
The Department column appears if you have set up departments. This column allows you to expense the check to the specific department you select from the drop-down list.
If you use Job Costing, the Job and Job Category columns also appear in the details panel, allowing you to expense the payment to a job and job category. If you do not know the job or job category, leave these columns blank and update them when you review the transaction.
Use the Bank drop-down
list to select a bank if you do not wish to use your primary bank,
and a Sub Account if appropriate.
For your convenience, the Balance
field reflects the current balance in the selected account.
From the action bar you can:
Add a new check
Print the check
Move to the Check Printing screen to review the list of checks to be printed before printing, print a test check, send a digital check, or email checks to the client
To void or delete a check, select the check, then select Void or Delete from the Related Actions panel.
Voiding a check generates a reversing entry. Deleting a check purges
the check.